Best Vendor Onboarding Podcasts (2025)

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Episode 364: Question From A Vendor Process Team Member > What Are the Best Ways To Verify Email Addresses? 27:17

13h ago27:17

27:17

As Accounts Payable or Vendor team members we know that fraud risk is high in email. Is there a way that you can tell which email addresses are risky? And is that sufficient to manage fraud risk? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practic…

1
Episode 363: 4 Tasks To Do Now To Get Your Vendor Data Ready For Tax Reporting Season 14:58

3h ago14:58

14:58

It’s time to start vendor data tasks that will make tax reporting season easier if you do them now! What are they? And listen to the end for a bonus task that may reduce your vendor inquiries….. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practice…

1
Episode 362: 6 Ways The IRS Can Reach Out To You and How To Tell It’s Not A Fraudster 25:26

14d ago25:26

25:26

When will the IRS contact you? How will they contact you? Is it really them? To hear how and when they will reach out and how you can tell if you are communicating with a fraudster…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent…

1
Episode 361: Kubikle - Cybercrime's Office Life 12:22

20d ago12:22

12:22

It’s almost the end of the 25th annual October Cybersecurity Awareness Month and if you haven’t heard of or watched the cybercriminal version of “The Office” it’s time! Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent pa…

1
Tariffs And Retail: Essential Strategies For Vendors On The Shelf 22:02

21d ago22:02

22:02

Welcome back, big boxers! It's been a while, but we’re back to guide you through the ever-evolving world of big box retail. Even after a hiatus, the demand for clear, actionable advice on getting your products into major retailers remains immense. And who better to offer that guidance than someone still in the trenches, making deals and navigating …

1
Episode 360: Fraudsters Have a Way to Pass Payee Positive Pay for Stolen Checks – How it Works and What to do About it 30:49

22d ago30:49

30:49

Fraudsters have evolved again – this time with check fraud because they have found a way to bypass payee positive pay. So now what? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendo…

1
Episode 359: Vendor Is Not Registered in Their State? Here’s What To Do Next 13:34

1M ago13:34

13:34

If one of your vendor validations is checking with the State of your vendor but find that the vendor is not registered with the State of their address….now what? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments,…

1
Episode 358: 3 Ways AI In Your Existing Automation Software Can Help The Vendor Team That You May Not Have Thought About 25:43

1M ago25:43

25:43

Many automation software platforms including email to invoicing have artificial intelligence embedded in them. You may not think that email or invoicing software can help fight fraud in the vendor process, but yes they can and here’s how... Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication te…

1
Episode 357: The Riskiest Scams For This Age Group is Fake Jobs – How the BBB Recommends You Avoid Them 24:14

1M ago24:14

24:14

If you are in this age group (or not) and looking for a job….. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours o…

1
Risk-First, Audit-Ready: How Police Bank Unified Vendor Management with Gatekeeper 22:32

2M ago22:32

22:32

In this conversation, Daniel Barnes and Bradley Dollin discuss the challenges and solutions in unified contract and supplier management. They examine the importance of risk-first onboarding, the benefits of centralised visibility in supplier management, and the value of streamlined SLA workflows. The discussion also highlights the role of managed s…

1
Episode 356: 5 Ways to Speed Up the Vendor Onboarding and Change Process 27:07

2M ago27:07

27:07

I asked ChatGPT what vendor onboarding professionals have been searching for in the past week – and one of the blaring results was how to onboard vendors faster. I have five tips to speed up the vendor process…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, …

1
Episode 355: Before Allowing Non-Vendor Team Members to Make Confirmation Calls, Put These Steps in Place 26:46

2M ago26:46

26:46

Do you have a non-vendor team member performing the confirmation call? I don’t recommend that certain steps are put into place to reduce the potential for both internal and external fraud. What are they? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best…

1
Episode 354: Tariffs May Affect Your Vendor Validations 29:36

2M ago29:36

29:36

Tariffs are here and many vendor team members may be busier than ever with how they have caused changes in the vendor process. There may be additional validations involved in four areas… Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to pre…

1
Rethinking Procurement From Cost to Value with Luke Tomlinson 23:30

3M ago23:30

23:30

In this conversation, Daniel Barnes and Luke Tomlinson, discuss the evolution of procurement practices, focusing on mistakes made in early careers, the importance of understanding the aftermath of procurement decisions, and the need for a shift from a cost-centric mindset to a value-driven approach. They emphasise the significance of soft skills, m…

1
Episode 353: Low-Cost But High-Impact Vendor Validation Step to Prevent Fraud 15:33

2M ago15:33

15:33

If you’re looking for a low-cost vendor validation step to deter fraud – I have one for you in today’s episode. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out th…

1
Episode 352: Recurring Vendor Validations: Ensure Post-Onboarding Compliance – In 5 Steps 33:35

3M ago33:35

33:35

Validating vendor information and checking that they are not on any applicable sanction lists is a part of your vendor on-boarding process, but what about after the on-boarding process? Today’s episode is a webinar that not only has a five-step process for recurring vendor validations, but lots of five downloads to help you get started. Keep listen…

1
AI in Procurement: Boosting Productivity, Redefining Roles, and Building the Future with Dylan Martin 30:28

3M ago30:28

30:28

In this conversation, Daniel Barnes and Dylan discuss the evolving role of AI in procurement, exploring its potential to enhance productivity, transform job functions, and the importance of developing an AI policy. They delve into the phases of AI adoption, the balance between opportunities and risks, and strategies for persuading organisations to …

1
Episode 351: What To Do When Your Company Wants to Do Business With An Inactive Vendor 31:26

3M ago31:26

31:26

A vendor in your vendor master file is inactive – and for good reason, because the last time your company paid that vendor was four years ago. Now your company wants to use that vendor again – don’t just change the status that can lead to failed payments and bad vendor data. Why and what should you do instead? ` Keep listening. Check out my website…

1
Episode 350: 3 Things I Learned From Attending the IRIS Working Group Meeting – And How You Can Attend the Next One 13:57

3M ago13:57

13:57

Did you know that the IRS has working group meetings for the Information Returns Intake System (IRIS)? To find out three things I learned when I attended, what the IRS says FIRE users should do now and how you can attend the next one.. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniq…

1
Episode 349: Is That Your Co-Worker or Colleague Contacting You On Social Media - Or Is It a Fraudster? 18:28

4M ago18:28

18:28

If a co-worker or colleague contacted you on social media – how do you tell if it’s them or not? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Proces…

1
Episode 348: Converting Vendors From Check to ACH Payment? Five Do’s and One Big Don’t Before You Start 28:35

4M ago28:35

28:35

Check fraud is increasing, they take longer to settle, and they cost more in supplies and manpower. All great reasons to convert your check payment vendors to ACH payment. But don’t use that as a way to clean your vendor master file, that task needs to be done first. Here are five do’s and one big don’t that you need to think about before you get s…

1
Episode 347: Access Gone Wrong - 4 Times When Employees Exploited Their Access And Colluded With Fraudsters 21:25

4M ago21:25

21:25

Are you performing security audits, so you know who has access to your systems? Listen to today’s episode to for 4 scenarios when employees or contractors used their system access for fraudulent purposes. Then see how you can get a 5-step plan to perform a system audit. Keep listening. Check out my website www.debrarrichardson.com if you need help …

1
Episode 346: A Big IRS Tax Reporting Change Effective For Tax Year 2026 That Can Help Your Team – But Don’t Forget About This 14:39

4M ago14:39

14:39

After last week’s episode revealing an IRS announcement, once the big, beautiful tax bill was passed there is at least more tax reporting change for Tax Year 2026 that can reduce a huge burden, but there is one more factor to keep in mind. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication tec…

1
Episode 345: What The IRS Just Announced About The FIRE System 7:36

4M ago7:36

7:36

Check out the IRS’s announcement about changes to e-filing just before the July 4th holiday! Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Tr…

1
Episode 344: Another Fraudulent Payment After A BEC Scam Goes to Court – Who Won? 18:23

5M ago18:23

18:23

When it comes to the vendor and buyer and who is responsible when there is a fraudulent payment can depend on the country. Here is what happened in another court case…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent pa…

1
Episode 343: Bank Account Ownership Validation Issues > What About Vendors With Different Names? 29:30

5M ago29:30

29:30

There is a common scenario for those Accounts Payable or Vendor teams that can do bank account ownership validations when setting up or changing vendor data: many vendors have legitimate reasons why their bank account holder names do not match their legal name. So, how are you supposed to know whether this is legitimate or fraudulent? Keep listenin…

1
Human First, Tech Forward: Finding Balance in Modern Procurement with Karthik Rama, CEO and Principal Consultant at Procurement Doctors 21:59

5M ago21:59

21:59

In this episode of Procurement Reimagined, we speak with Karthik Rama, CEO and Principal Consultant at Procurement Doctors to discuss the evolution of procurement practices, common mistakes made by professionals, and the importance of mentorship. Karthik shares personal experiences, lessons learned from failures, and insights into the current lands…

1
Episode 342: Top 2 Reasons Vendors Reach Out to Me About You! 26:10

5M ago26:10

26:10

You may be listening to this podcast to find out what your vendors are doing, but guess what? Your vendors are reaching out to me to understand what you are doing! If you want to know the top 2 reasons vendors reach out to me about you (and what you can do to avoid this), then… Keep listening. Check out my website www.debrarrichardson.com if you ne…

1
Episode 341: Why the Vendor Confirmation Call is Not A Silver Bullet to Avoid Payment Fraud 23:01

5M ago23:01

23:01

The confirmation call has long been hailed as a safeguard against fraud. But it’s not. Let’s delve into why and what can improve the process. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or…

1
Episode 340: Part 2 with Troy Baker of the BBB: Is Your Company an SMB? You’re At Risk for Fraud and the Better Business Bureau’s Resources Can Help 29:06

6M ago29:06

29:06

If you’re company is a small or medium sized business, don’t get comfortable about fraud – you’re being targeted too. Troy Baker is back to talk fraud and how the fraud prevention resources at the Better Business Bureau can help you protect your payments from fraudsters. Keep listening. Check out my website www.debrarrichardson.com if you need help…

1
Episode 339: The Better Business Bureau’s Troy Baker on How to Shield Your Business From Fraud Using BBB Resources 47:29

6M ago47:29

47:29

Did you know you can find lots of fraud prevention resources from the Better Business Bureau? In this episode, Troy Baker from the Michigan Better Business Bureau talks about fraud, using the BBB for validations and what we both think is the best thing to do that will keep your company protected from fraud. Keep listening. Check out my website www.…

1
Unlocking Procurement’s Potential With Storytelling and Strategy 18:27

6M ago18:27

18:27

In this episode of Procurement Reimagined, host Daniel Barnes speaks with Rachel, who shares her insights on the evolving landscape of procurement. They discuss the importance of recognising and articulating the value of procurement roles, the significance of storytelling in engaging stakeholders, and the necessity of aligning procurement goals wit…

1
Episode 338: 3 Benefits When the Customer Master File is Also the Vendor Master File 20:58

6M ago20:58

20:58

Is your vendor master file and customer master file the same? Don’t miss taking advantage of these key benefits when they are one in the same. What are they? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, reg…

1
Episode 337: April 2025 Changes to the 1099-MISC and 1099-NEC 16:26

6M ago16:26

16:26

Of course – the IRS has updated the 1099-MISC and 1099-NEC again effective for reporting Tax Year 2025 payments to your vendors. It’s not that bad though…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regul…

1
How AI Frees Procurement to Focus on What Matters 29:26

6M ago29:26

29:26

In this episode of Procurement Reimagined, host Daniel Barnes discusses the transformative impact of AI on procurement with guest Moundir. They explore the significant opportunities AI presents, such as automating legwork, enhancing supplier relationship management, and enabling procurement professionals to focus on strategic tasks. The conversatio…

1
Episode 336: World Password Day’s Ultimate Advice for Maintaining Passwords 16:03

7M ago16:03

16:03

World Password Day is the 1st Thursday in May every year. For the ultimate and not surprising advice this year from the National Cybersecurity Alliance…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulat…

1
Episode 335: Why the Vendor Process Is Key to Preventing ACH, Wire and Check Payment Fraud 25:20

7M ago25:20

25:20

Invoice automation is great for invoice processing and even has artificial intelligence tools that can help spot attempted fraud – but it’s really the vendor setup and maintenance process that will save you from making fraudulent electronic and check payments. Keep listening. Check out my website www.debrarrichardson.com if you need help implementi…

1
Episode 334: Flipping the Script - Two Tactics Vendors Are Using to Secure Their Bank Info With Clients (You) 22:26

7M ago22:26

22:26

Vendor team members need to be vigilant when collecting and confirming bank account information. Now, some vendors are doing the same. If you want to hear what tactics the vendors are using to secure their banking information and how it benefits vendor teams…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementi…

1
Episode 333: Looking for Vendor Contact Info? 3 Reasons Why the FTC Warns Not To Use Online Search Results 11:25

7M ago11:25

11:25

If you perform a web search and use the results to find your vendor contact information or to confirm their information – you might want to hear what the Federal Trade Commission (FTC) warns against. Plus what you can do instead. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, i…

1
Why Procurement Needs More Conversations, Not More Documents 14:42

7M ago14:42

14:42

In this episode of Procurement Reimagined, we discuss the evolution of procurement practices with guest Moundir Khenfous, Director of Indirect Procurement at CAE. We explore significant procurement mistakes, the importance of focusing on people and processes before technology, and the value of transferable skills in career development. The conversa…

1
Episode 332: New Scam Alert – Beware of Inbound Snail Mail Scam 8:15

8M ago8:15

8:15

Fraudsters are using snail mail to deliver scams – watch out for this one reported by the US Postal Inspection Service. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Chec…

1
Episode 331: Vendor Validations Recommended for Compliance 1:07:27

8M ago1:07:27

1:07:27

Are you performing all required vendor validations to avoid non-compliance fines and penalties? Identify non-compliance risks, and get vendor validation recommendations for regulatory, watchlist, and electronic payment compliance. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, …

1
Rewriting the Procurement Playbook Through Collaboration 19:43

8M ago19:43

19:43

In this episode of Procurement Reimagined, we speak with Tim Harvey, a seasoned procurement professional, discussing the evolution of procurement practices. We explore early mistakes in procurement, the importance of collaboration over competition, and the common pitfalls that professionals face today. Tim emphasises the need for digital workflows …

1
Episode 330: New Scam Alert: 5 Ways the FBI Says Criminals Steal Checks You Send To Your Vendors 17:20

8M ago17:20

17:20

The FBI issued a Public Service Announcement that check theft via mail is increasing. See five ways they say criminals are stealing your vendor checks from the mail, and some resources to prevent check fraud. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and…

1
Episode 329: More Important Than Phishing Tests – Test Controls in Your Vendor Remittance Change Process 23:39

8M ago23:39

23:39

We are all familiar with phishing tests to test our ability to identify a fraudulent email – but what about a test to see if a fraudulent vendor request to change vendor remittance details can be leaked or changed? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal control…

1
Episode 328: Vendor Remittance Information = 3 Confirmation Calls 15:00

8M ago15:00

15:00

If you still receive vendor supporting documentation via email and process vendor adds and changes manually - this topic is for you, though, it may surprise some of you since I routinely say that confirmation calls are not the silver bullet to avoid fraud. What can 3 confirmation calls do? Keep listening. Check out my website www.debrarrichardson.c…

1
Episode 327: Do You Need to Collect A Voided Check Or Banking on Letterhead With Vendor Banking? 14:08

9M ago14:08

14:08

I still run into vendor teams that collect vendor banking information on voided checks or letterhead. Is that still a best practice and if not, what else should be done? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent p…

1
Episode 326: Getting Ready for IRS Tax Reporting for Non-US Vendors: The Difference Between 1042-S, 1042-T and 1042 20:18

9M ago20:18

20:18

It’s getting close to tax reporting time for your reportable non-us vendors. In this episode, let’s talk about how to find those non-us vendors you didn’t know you had and cover the basics of the difference between 1042-S, 1042-T and the 1042. So if you are new to IRS tax reporting for non-us vendors…. Keep listening. Check out my website www.debra…

1
Episode 325: Build a Watchlist Compliance Matrix to Avoid Fraud and Fines – In 5 Steps 33:42

9M ago33:42

33:42

Is your company based in the US? You may be familiar with the Office of Foreign Assets Control (OFAC), but do you know what other watchlists are required based on your company attributes or your vendor's? If you want 5 steps to build a watchlist compliance matrix to avoid fraud and fines….. Keep listening. Check out my website www.debrarrichardson.…

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