Systemize Accountability One way that you can ensure that you are productive is to be held accountable by someone else. The pressure and social anxiety that you might get from knowing someone is expecting you to get something done may drive you into action. It is not my favorite way to get something done but it certainly can work. You can do this i…

Prioritize and Pivot If you have a to-do list on your phone and a to-do list on your computer and a project management software with your team, it can feel a little bit scattered if you're trying to keep up with all those lists. You need to consolidate all of those lists into one place for yourself so you can see what is truly important and see eve…

Track the Last Date Contacted When we are keeping up with the relationships that matter most, you may not want to systemize and track the date you last contacted someone. Using a CRM may seem impersonal to building authentic relationships in your online communities and in-person networks. When we are building those relationships it will take a litt…

We are wrapping up our series of tips on how to Write Click by Click Procedures. If you feel that writing procedures are exhausting, you don't have to do this step. You can delegate this to a Virtual Assistant. You don't even need to have the procedures written beforehand. You can record a loom video of your procedure and have the Virtual Assistant…

Update As You Execute I am going through a series of my Top Tips for executing procedures. Even if you know a procedure by heart or click by click, pull up that written procedure when you execute it. Skim it over and update as needed. This way small changes in the interface or anywhere else can be documented. You are automatically updating procedur…

Document Click by Click Procedures I am walking you through a series of my Top Tips for Writing Click by Click procedures and today is the meat of that tip. Writing Click by Click Procedures requires you to write exhausting details on each step of your process. No detail is left off of the table when you are documenting these procedures so that any…

Identify the Triggers In this series, I am walking you through the Top Tips for Writing Click by Click procedures. With anything we systemize, we need to know what starts the process. What happens first? What is the Trigger that is going to instigate this process? Is it..... A time? A notification? Someone asking you to do something? Once you know …

Use Roles, Not Names in Documentation This is a series of my top tips for Writing Click by Click Procedures. When writing procedures always use ROLES and not names. You can use this for your personal life, your professional life or just what you are doing. While people might change what they do or turnover might happen, those roles won't change and…

Make Procedures Team Accessible This is a series of Systemized Task Tips for writing incredible Click by Click procedures to help you get more done in your life and also help you to delegate easier and more conveniently. By Team Accessible, I mean it is not just you and your teammate who has access but everyone on your team has access. So when some…

Let Go of FOMO FOMO is the WORST fear for your productivity. 1. FOMO is the Fear Of Missing Out and can greatly affect your productivity. 2. On a Micro-level think of the Morning Routine... So many things you Could and Should do during this morning's time. There is a FOMO about what you Could include in this time. Determine what matters to your lif…

Use a Text Expander A text expander is a tool that might already be in your computer if you have a Mac or you can install software in your PC. 1. Text expanders allow you to use different key strokes and have it return as something else such a link, an often used website or response, saving you time typing longer key strokes. 2. While you might thi…

Pin Important Browser Tabs Instead of crowding your browser with numerous open tabs, pin the most important ones that you access more than once a day for easy reference. Tabs you may want to pin include: OneTab Google Drive, Dropbox, or other cloud file storage CRM, if your client has one already Google Calendar Gmail Chat tool (Convo, Slack, etc.)…

Install Nifty Browser Extensions There are many nifty browser extensions you can use to add more ease into your workday. I use Google Chrome but many of these extensions can be used with any browser. One Tab Organize all your tabs into groups. ColorPick Eyedropper Click anywhere to get the color hex code information. Useful for matching brand color…

Be Ready to Capture Your Screen 1. When you are working with others, you'll want to be able to share your screen. This is an essential skill for today's work environment. I recommend using a Snagit or Loom extension. 2. Snagit is great tool for a capturing a screen shot or a longer scrolling section of a website. It's also useful for capturing shor…

Manage your Tabs with One-Tab Use One-Tab to help manage and organize all your browser tabs. It works great for Google Chrome as well as many other browsers. Once you have downloaded the extension, click on the blue funnel symbol to capture all the open tabs. You can name, lock and reorganize each group of tabs as needed. This system works great wh…

Set up Scheduling Software Gone are the days of endless email chains back and forth trying to set up a meeting. 1. Use a scheduling software, such as Calendly, Acuity Scheduling and Schedule Once, to easily set up meetings with clients and colleagues. 2. The software can help set the length of the meeting as well as work across time zones. 3. If yo…

Always store files in the cloud. 1. It's a no-brainer these days to always store files in the cloud to avoid losing those files. 2. Storing files in the cloud allows you to move seamlessly between devices without needing to download and transfer files. 3. There is a great variety of affordable cloud storage available. Try Dropbox, Google Drive or B…

Build a Dashboard 1. Dashboards allow you to see what you need to focus on while ignoring the rest. If it isn't on your dashboard, it must not be a priority. When using a Dashboard, everything you need for the day is at your fingertips. 2. Find a dashboard tool that works for you such as Notion, Trello, Clickup, Monday.com or Asana 3. Dashboards he…

Use a Password Manager It is surprising that people still do not use a password manager, despite the hundreds of logins we use on a daily basis. 1. Using the same password for multiple accounts is a huge security risk. 2. Password managers allow you to use complicated passwords, minimizing your security risk, because you don't have to remember thes…

Set Browser Boundaries Use different browser boundaries in your personal and professional life. Do this by using different browsers such as Chrome, Safari, Firefox for each area of your life. Google Chrome works great for browser boundaries (my personal favorite). It allows you to sign in with different accounts (work email, personal email) and rem…

Onboarding Estimate = ~10 hours You can offer this for free as part of your offer, or do it "on the clock." Send your client Onboarding Progress Updates 1. I will typically login to "your office" (aka my browser for you) at least once a day, Monday through Friday, to at least check [INSERT CHAT TOOL]. Thus, you should expect a response time of 24 b…

Traditional Job Sites - FlexJobs, Indeed Remote Job Sites - Remote.co Freelancer Job Sites - Upwork VA Associations - IVAA Private Groups, Directories, Memberships - such as Horkey Handbook's VA Facebook Group for members of her course MY PERSONAL FAVORITE: Profit Factory Jobs Subscribe to Marian's email series on how to become a Workflow Wonder he…

Set your availability and get into the habits and routines of working at that time so it isn't a shock to your system when you do get a client and you can adjust as you need to know what you can guarantee or offer prospective clients. Spend the time: Establishing an online presence Searching for opportunities Applying / proposing to opportunities —…

Establish an online presence using a platform like: LinkedIn Profile Website Instagram (if social media marketing is something you offer) Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently wor…

Be clear on what you offer. And what you DON'T offer. Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. Ready, set, DONE! --- Send in a voice message: https://podcasters.spotify.c…

Create a Master User Manual with all your personal, professional, VA, and entrepreneur preferences and then cater it to your client — like a resume. Let's take a look at my own user manual for some examples on what you can include. Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d …

Learn the fundamental philosophy and foundation of effective workflows, time and task management, and systemizing FROM SCRATCH, so that you can walk away with understanding of what works and how it works. Then, when you go to use fancy tools like Asana, Trello, ClickUp, BaseCamp, etc. with their fancy automations and dashboards, etc., you KNOW how …

Why do we make life seem so hard? Why do something over and over and over again when we live in a world with such amazing technology and automation capabilities? I'm not talking about crazy futuristic AI technology. I'm talking about the basics: lists, procedures, templates, and simple macros. Have you ever scrambled to pack for a trip? No packing …

It's so important to take ownership over your workload so you can make magic happen with your productivity. But, owning your workload isn't enough these days, is it? We often work with other people. And their workload affects your workflow. You could be humming along on a project, then hit a roadblock where you have to wait for someone else. Isn't …

Give yourself the gift of productivity, by learning all about how to manage your workload. Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. Ready, set, DONE! ✅ --- Send in a voic…

Today is my 32nd birthday! Yay! 🎉 To celebrate, here are 32 tips. Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: https://podcasters.spotify.com/pod…

Marian Knopp hosted the Season 3 finale episode of Productivity Tip of the DayⓇ LIVE on YouTube. Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: htt…

Learn more about how and why you should be in charge of your life in today's episode. Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: https://podcas…

Learn how and why turning off notifications is so key to productivity. Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: https://podcasters.spotify.co…

Productivity Tip of the DayⓇ: Turn off nudges Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: https://podcasters.spotify.com/pod/show/productivityti…

Productivity Tip of the DayⓇ: Use a transcript generator Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: https://podcasters.spotify.com/pod/show/pro…

Productivity Tip of the DayⓇ: Provide context when delegating tasks Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: https://podcasters.spotify.com/p…

Productivity Tip of the DayⓇ: Use recurrences in your calendar Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: https://podcasters.spotify.com/pod/sh…

Productivity Tip of the DayⓇ: Layer time blocks as needed Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: https://podcasters.spotify.com/pod/show/pr…

Productivity Tip of the DayⓇ: Store files on the cloud Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: https://podcasters.spotify.com/pod/show/produ…

Productivity Tip of the DayⓇ: Use a screen capture tool Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: https://podcasters.spotify.com/pod/show/prod…

Productivity Tip of the DayⓇ: Use OneTab for quick access bookmarks Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: https://podcasters.spotify.com/p…

Productivity Tip of the DayⓇ: Be aware of busy/free time Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: https://podcasters.spotify.com/pod/show/pro…

Productivity Tip of the DayⓇ: Use due dates Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: https://podcasters.spotify.com/pod/show/productivitytip/…

Productivity Tip of the DayⓇ: Anticipate what you will need to get done Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: https://podcasters.spotify.c…

Productivity Tip of the DayⓇ: Use read later apps Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: https://podcasters.spotify.com/pod/show/productivi…

Productivity Tip of the DayⓇ: Filter to the archive Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: https://podcasters.spotify.com/pod/show/producti…

Productivity Tip of the DayⓇ: Pin your ASAP Inboxes Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: https://podcasters.spotify.com/pod/show/producti…

Productivity Tip of the DayⓇ: Limit your calendar to 15-minute increments Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: https://podcasters.spotify…

Productivity Tip of the DayⓇ: Create checklists for routine reviews Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on. --- Send in a voice message: https://podcasters.spotify.com/p…