Best Contract Admin Podcasts (2024)

1
The Challenges with Change Directives 18:03

2h ago18:03

18:03

Summary This episode of 'What the RFI' delves into the concept of change directives in construction, explaining their significance, the process of issuing them, and the potential risks involved. Matt Brennan discusses the differences between change directives and proposed changes, emphasizing the immediate action that change directives allow. He sh…

1
#296: Maggie Olson on How to Build Financial Acumen in Your Role 19:20

5h ago19:20

19:20

In this episode of The Leader Assistant Podcast, Maggie Olson talks about how to build financial acumen in your role so you can be more confident in conversations and projects related to the finance world. Show notes -> leaderassistant.com/296 Sponsor -> leaderassistant.com/nova More from The Leader Assistant... Book, Audiobook, and Workbook -> lea…

1
CA and Quality Control in Modular Construction with Gustavo Matoso 44:09

2d ago44:09

44:09

Summary In this episode of What the RFI, Matt Brennan and Gustavo Matoso discuss the intricacies of architecture and construction management, particularly in the context of modular design and its implications for educational facilities. They explore Gustavo's transition from Brazil to Canada, the challenges faced in construction management, and the…

1
#295: Stephanie Rubio on Leadership, Intuition, and Burnout 30:32

4d ago30:32

30:32

Stephanie Rubio has partnered with leaders in industries ranging from financial services, to interior design and artificial intelligence. In this episode of The Leader Assistant Podcast, Stephanie talks about the difference between being a leader in practice and a leader in title. She also talks about intuition and resourcefulness, spotting the gap…

1
Dirty Boots with Nathan Taylor 30:02

14d ago30:02

30:02

Sumary In this episode, Matt Brennan and Nathan Taylor discuss their experiences at the CSI National conference, the role of AI in the construction industry, and the importance of hands-on experience in learning. They emphasize the need for mentorship and knowledge transfer between seasoned professionals and younger generations. The conversation al…

1
#294: A Conversation with Nova Chief of Staff Graduates 42:50

10d ago42:50

42:50

In this episode of The Leader Assistant Podcast, I speak with 3 graduates of the Nova Chief of Staff Certification course – Leah Miltchin Carson, Mallory Zier, and Jess Pigott. The group talks about problems the course helped them solve, the biggest takeaways, and what it was like working with Maggie Olson as they navigated the course. Show notes -…

1
The Art of Issuing Site Instructions & Proposed Changes 17:27

16d ago17:27

17:27

Summary In this episode of 'What the RFI', Matt Brennan discusses the critical differences between Site Instructions (SI) and Proposed Changes (PC) in construction management. He elaborates on the processes involved in issuing these changes, the importance of timing, and best practices for effective change management. The conversation emphasizes th…

1
#293: Gabriel Francisco on Finding Joy at Work and Tapping Into the Rhythm of the Office 39:29

17d ago39:29

39:29

Gabriel Francisco is an executive assistant and a seasoned globetrotter, leveraging almost two decades of international speaking engagements, teaching endeavors, and business relationships that enrich his professional tapestry. In this episode of The Leader Assistant Podcast, Gabriel talks about developing your soft skills, joy in the workplace, be…

1
Mastering Shop Drawings in Construction 35:55

23d ago35:55

35:55

In this episode, Matt Brennan discusses the critical role of shop drawings in construction administration. He explains what shop drawings are, the process of reviewing them, how to mark them up, and the importance of samples and mockups. The conversation also covers the challenges posed by alternates, real-life examples from Matt's experience, and …

1
#292: Zoe Hill on Managing Assistants and Working with Small Businesses 29:16

24d ago29:16

29:16

Zoe Hill has 16 years of experience as an executive assistant and is the founder of Premier Admin Services. In this episode of The Leader Assistant Podcast, Zoe shares tips on managing a team of assistants, working with small businesses as a hybrid assistant, and the differences between the executive assistant and chief of staff roles. Show notes -…

1
#291: Judy Bingenheimer - Executive Assistant to the CEO of MEC 20:22

1M ago20:22

20:22

Judy Bingenheimer has over 17 years of experience as an assistant and is currently the executive assistant to the CEO at Mayville Engineering Company. In this episode of The Leader Assistant Podcast, Judy talks about pushing yourself even if you’re a little bit scared, making a career jump, OneNote tips, and more. Show notes -> leaderassistant.com/…

1
From Luggage to CA Logs: AIA Aspire 2024 Recap 32:50

1M ago32:50

32:50

Summary In this episode, Matt Brennan shares his experiences from the AIA Aspire 2024 conference held in Asheville, North Carolina. He discusses the beautiful landscapes he explored, highlights from keynote speakers like Erin Brockovich, and the importance of sustainability in architecture. The conversation also delves into the role of AI in the in…

1
#290: Brianne Price on Being Confident in New Realms 27:32

1M ago27:32

27:32

Brianne Price is the founder of Mills and Mae Services, a coaching and connecting company for all types of remote assistants. In this episode of The Leader Assistant Podcast, Brianne talks about pivoting from being a teacher to being an assistant, launching a business, and being confident in new realms. Show notes -> leaderassistant.com/290 Sponsor…

1
Navigating the Challenges of Construction Administration Travel 18:08

2M ago18:08

18:08

Summary In this episode of 'What the RFI', Matt discusses the realities of travel in Construction Administration (CA). He explores the pros and cons of traveling for work, including the unique experiences and opportunities it provides, as well as the challenges such as time away from family and the physical demands of travel. The conversation empha…

1
#289: Kelly Munoz on Networking and Supporting Fellow Assistants 29:14

2M ago29:14

29:14

Kelly Munoz has 15+ years of experience supporting C-level executives in NYC. In this episode of The Leader Assistant Podcast, Kelly talks about networking and supporting fellow assistants, the worst gift an executive gifted her, and more. Show notes -> leaderassistant.com/289 Sponsor -> leaderassistant.com/nova -- Nova Chief of Staff’s course prov…

1
Construction Administration 101: Essential Terminology for Architects & Contractors 29:30

2M ago29:30

29:30

Summary Construction Administration 101 covers the basic terms and processes involved in construction administration. The purpose of construction administration is to ensure that the building is constructed according to the design and specifications. Key terms discussed include RFIs (Request for Information), shop drawings, change orders, progress …

1
#288: Nancy Nachman on Finding and Contracting Hotels for Offsite Meetings 35:45

2M ago35:45

35:45

Nancy Nachman is an offsite meeting guru with years of experience in the hospitality industry. In this episode of The Leader Assistant Podcast, Nancy walks through the process of finding and contracting hotels for offsite meetings, and shares tips on planning and coordinating company events. Show notes -> leaderassistant.com/288 Sponsor -> leaderas…

1
Where It All Began: My Journey in Architecture & Construction Administration 37:30

2M ago37:30

37:30

Summary In this episode, Matt Brennan shares his personal journey in the construction industry, from his childhood fascination with construction to his experiences as an architect and project coordinator. He discusses the importance of hands-on experience, the impact of influential mentors, and the challenges and rewards of construction administrat…

1
#287: Heather Cantor on What's Next for Executive Assistants 33:50

2M ago33:50

33:50

Heather Cantor has a background in executive operations and business management across diverse sectors in roles such as Executive Business Partner (EBP), Executive Assistant, Project Manager, and Operations Manager. In this episode of The Leader Assistant Podcast, Heather talks about what’s next for executive assistants, the difference between an E…

1
What the RFI? A Podcast dedicated to CA! 1:13

2M ago1:13

1:13

Welcome to the first episode of What the RFI, a podcast dedicated to exploring Construction Administration from the perspectives of Architects and Project Coordinators! In this episode, we introduce the key topics that will shape our discussions, from managing RFIs, Submittals (Shop Drawings), ASIs, and Change Orders to best practices for site meet…

1
#286: Monique Helstrom on Interviews and Resume Writing for Assistants 35:15

2M ago35:15

35:15

Monique Helstrom is a speaker, coach, and specialized administrative recruiter with over 27 years of experience developing humans and building organizations. In this episode of The Leader Assistant Podcast, Monique shares her best tips for interviews, gives us a peek inside the administrative recruiting world, and walks us through her advice for re…

1
#285: Geoff Welch and Trúc Towns - The Importance of Delegation 40:42

3M ago40:42

40:42

Geoff Welch is on a mission to help small business owners overcome overwhelm. His assistant, Trúc Towns has over a decade of experience in the administrative profession. In this episode of The Leader Assistant Podcast, Geoff and Trúc discuss how they found each other, how their strategic partnership has evolved, working remotely, and the importance…

1
#284: Fanni Gambero on Using Personality Assessments in the Interview Process 29:26

3M ago29:26

29:26

Fanni Gambero went from office admin to co-founder and president, and is passionate about helping small business assistants take their career to the next level. In this episode of The Leader Assistant Podcast, Fanni shares a snapshot of the DISC personality assessment and how it is a helpful tool for pairing assistants with executives. She also sha…

1
#283: Maggie Olson on How to Be an Excellent Executive Project Manager 27:06

3M ago27:06

27:06

Maggie Olson is the Founder of Nova Chief of Staff, the premier destination for Chief of Staff education and development. In this episode of The Leader Assistant Podcast, Maggie talks about how to be an excellent executive project manager. Show notes -> leaderassistant.com/283 Sponsor -> leaderassistant.com/nova -- Nova Chief of Staff’s course prov…

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#282: Jenna Spencer - Founder and Visionary at AssistPro® 30:12

3M ago30:12

30:12

Jenna Spencer is the Founder and Visionary at AssistPro®, a fractional executive assistant agency. Since 2014, Jenna and her team have matched hundreds of busy leaders with their Right-Fit Assistant™. In this episode of The Leader Assistant Podcast, Jenna talks about the Entrepreneurial Operating System (EOS) system and how assistants might interac…

1
#281: Maggie Olson on Leading and Managing Executive Engagements 29:10

4M ago29:10

29:10

Maggie Olson is the Founder of Nova Chief of Staff, the premier destination for Chief of Staff education and development. In this episode of The Leader Assistant Podcast, Maggie shares tips on leading and managing executive engagements, how to prepare briefs, and more. Show notes -> leaderassistant.com/281 Sponsor -> leaderassistant.com/nova -- Nov…

1
#280: Aisha Everett-Khalif on the Power of Connection and Community 30:35

4M ago30:35

30:35

Aisha Everett-Khalif has over 20 years of professional experience and is currently a Business Manager at TruStage. In this episode, Aisha shares a bit about her career journey, talks about the power of connection and community, and dives into the value in building cultures of belonging. Show notes -> leaderassistant.com/280 Sponsor -> leaderassista…

1
#279: Rebecca Afful - Program Assistant at the European Union in Ghana 25:35

4M ago25:35

25:35

Rebecca Afful is an Administrative Professional with over a decade of experience in executive support and office management. She has had the opportunity to work in multiple industries such as aviation, banking, international non-profits, and diplomatic missions. Rebecca also founded the Administrative Professionals Network of Ghana. In this episode…

1
#278: Dawn Marraccino on Recovering from Burnout 39:08

4M ago39:08

39:08

Dawn Marraccino is a seasoned executive assistant with over 20 years of experience in the nonprofit sector. In this episode of The Leader Assistant Podcast, Dawn talks about being a strategic partner as an executive assistant, living on a sailboat, and shares her journey toward burnout – and her recovery from it. Show notes -> leaderassistant.com/2…

1
#277: Claudia Laughter on Developing a Long-Term Strategic Partnership 26:30

4M ago26:30

26:30

Claudia Laughter has over 20 years of experience as an executive assistant in startups, established public brands, local government, and software companies. In this episode, Claudia talks about saying yes to things outside your comfort zone, expanding and customizing the executive assistant role, and developing a long-term strategic partnership wit…

1
#276: Flip the Mic - Maggie Olson Interviews Jeremy Burrows 56:59

5M ago56:59

56:59

Maggie Olson is the Founder of Nova Chief of Staff, the premier destination for Chief of Staff education and development. This episode is a recording from a Nova Chat webinar where Maggie flipped the microphone in my direction and interviewed me about being an assistant, hosting a podcast, writing a book, and more! I enjoyed being put on the spot a…

1
#275: Natasha Boyd - The Clutch VA 22:36

5M ago22:36

22:36

Natasha Boyd is a highly skilled professional with 10 years of experience as an office manager and a passion for serving others. In this episode of The Leader Assistant Podcast, Natasha talks about becoming a virtual assistant, tips for managing time while working from home, and more. Show notes -> leaderassistant.com/275 Sponsor -> leaderassistant…

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#274: Vickie Maldonado on Building Relational Equity with Your Team 27:02

5M ago27:02

27:02

Vickie Maldonado has a long career in administration and is currently the business ministry chief of staff at Bayside Community Church in Bradenton, Florida. In this episode of The Leader Assistant Podcast, Vickie talks about how to keep all of your plates spinning without burning out, building relational equity within a team of assistants, and the…

1
#273: Lisa Sprinkles - Senior Executive Assistant at JLL Technologies 33:53

5M ago33:53

33:53

Lisa Sprinkles is a Senior Executive Assistant with over 17 years of experience, currently supporting the CEO of Work Dynamics Technology at a global Fortune 500 company. In this episode, Lisa talks about working from home, connecting with assistant colleagues at a global company, and developing your personal and professional brand. Show notes -> l…

1
#272: Natalie Schaefer on 5 Common Challenges for Emerging Assistants 30:29

6M ago30:29

30:29

Natalie Schaefer is executive business partner at Aparium Hotel Group, and founder of EAPathfinder – a guidebook for Executive Assistants. In this episode of The Leader Assistant Podcast, Natalie talks about five common challenges for emerging executive assistants: communication, time management, leadership and initiative, relationship building, an…

1
#271: Becky Kaapuni - Sr. Executive Assistant to CEO of Salesforce AI 26:25

6M ago26:25

26:25

Becky Kaapuni has 20+ years of executive assistant experience in high-pressure and fast-paced companies, such as Salesforce, Twitter, Goldman Sachs, and BMO Capital Markets. In this episode of The Leader Assistant Podcast, Becky talks about artificial intelligence, building a community of assistants, the power of networking, and cultivating a great…

1
#270: Debbie Pringle on Launching a Learning Group for Assistants 30:22

6M ago30:22

30:22

Debbie Pringle works as the Executive Assistant to the Fire Chief for the Coral Springs-Parkland Fire Department in south Florida. She has been in her current role for almost 10 years, and with the fire administration for more than 22 years. In this episode, Debbie talks about launching an administrative professionals learning group, as well as wha…

1
#269: Beth Portesi - Lead Executive Assistant at Fivetran 28:23

6M ago28:23

28:23

Beth Portesi is a seasoned executive assistant and founder of Next Level VA, where Beth is passionate about mentoring EAs and VAs. In this episode of The Leader Assistant Podcast, Beth talks about the transition from an independent contractor to an employee, “six figure habits” that make EAs invaluable assets, and valuing our time as we create more…

1
#268: Liliya Susong on Bridging Culture Gaps 40:46

7M ago40:46

40:46

Liliya Susong is a Senior Administrative Assistant at Nestlé North America. An immigrant to the US, she has 11+ years of experience as an EA with international companies and counting - now on the US side! In this episode of The Leader Assistant Podcast, Liliya shares her journey navigating culture gaps as an immigrant to the US, communication, netw…

1
#267: Business Planning and Building an Effective Rhythm of Business with Maggie Olson 24:34

7M ago24:34

24:34

Maggie Olson is the Founder of Nova Chief of Staff, the premier destination for Chief of Staff education and development. In this episode of The Leader Assistant Podcast, Maggie walks through business planning and building an effective rhythm of business as a strategic executive assistant and/or a chief of staff. Show notes -> leaderassistant.com/2…

1
#266: Sarah Calderon on the Strategic Partnership Between an Executive and their Assistant 29:23

7M ago29:23

29:23

Sarah Calderon is a longtime assistant and the founder of Hey, EA! - an online training platform for executive assistants. In this episode of The Leader Assistant Podcast, Sarah talks about what a strategic partnership between an executive and an assistant looks like, why it’s important, and how to achieve it. Show notes -> leaderassistant.com/266 …

1
#265: Wesley Tran on Seeking Learning Opportunities as an Assistant 32:29

7M ago32:29

32:29

Wesley Tran is an executive assistant, executive coach, and a longtime subscriber of The Leader Assistant Premium Membership. In this episode of The Leader Assistant Podcast, Wesley talks about his young career as an assistant, how coaching and community guides him in his role, being a male in a female dominated role, and more. Show notes -> leader…

1
#264: Rachel Bennett on Serving the Work 31:37

7M ago31:37

31:37

Rachel Bennett is a curious, self-motivator who loves to learn new ways to make life more efficient and effective for her executive. In this episode of The Leader Assistant Podcast, Rachel talks about learning your role while onboarding an executive, communicating with an executive who travels extensively, and serving the work. Show notes -> leader…

1
#263: Fiona Young on AI and the Future of the EA Role 31:07

8M ago31:07

31:07

Fiona Young is founder of Carve, a series of live digital courses for executive assistants to learn AI, create capacity, and develop into a strategic assistant. In this episode, Fiona talks about the future of the assistant role in the age of artificial intelligence, tips on how to use AI right now, and being open to constant learning and unlearnin…

1
#262: The Power of Networking with Maggie Olson 28:34

8M ago28:34

28:34

Maggie Olson is the Founder of Nova Chief of Staff, the premier destination for Chief of Staff education and development. In this episode of The Leader Assistant Podcast, Maggie talks about the power of networking. She walks through a hands-on network exercise, talks about how to network practically, using your c-suite vantage point, and more. Show…

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#261: Cara Silverman - Manager, Executive Support at Duolingo 33:26

8M ago33:26

33:26

Cara Silverman has worked at several big tech companies including MongoDB and Zocdoc, and joined Duolingo last year to lead their Executive Support organization. In this episode of The Leader Assistant Podcast, Cara talks about growing your career as an executive assistant, managing a team of assistants, and tips for interviewing and being intervie…

1
#260: Navigating the EA and Chief of Staff Relationship with Maggie Olson 20:17

8M ago20:17

20:17

In this episode of The Leader Assistant Podcast, Maggie Olson walks through a step by step guide for EAs and CoSs for leveraging each other and creating a powerful relationship. She also touches on navigating other c-suite relationships. Show notes -> leaderassistant.com/260 Sponsor -> leaderassistant.com/nova More from The Leader Assistant... Book…

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#259: Mary Rabin - Personal Assistant to the CEO of Hello Heart 24:06

9M ago24:06

24:06

Mary Rabin has over a decade of experience as an executive personal assistant, and currently supports the CEO of an international hi-tech digital health organization. In this episode, Mary talks about the difference between supporting a man vs supporting a woman, how not to lose your identity after supporting an executive for a long time, and worki…

1
#258: Vitale Hardin on Overcoming Perfectionism 26:57

9M ago26:57

26:57

Vitale Buford Hardin, leading expert in Perfectionism and how it permeates corporate culture and individual performance, is the President and CEO of The Hardin Group. In this episode, Vitale talks about overcoming perfectionism and how to work with perfectionists. Show notes -> leaderassistant.com/258 Sponsor -> leaderassistant.com/nova -- Nova Chi…

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#257: From EA to Chief of Staff - How to Level Up with Maggie Olson 18:03

9M ago18:03

18:03

Maggie Olson is the Founder of Nova Chief of Staff, the premier destination for Chief of Staff education and development. In this episode of The Leader Assistant Podcast, Maggie talks about the journey from executive assistant to chief of staff, and how to level up in your role – no matter the title. Show notes -> leaderassistant.com/257 Sponsor ->…

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