Running Effective Meetings

Business Analysis Live!

The purpose of most meetings is to make decisions. Are your meetings effective? Have you attended meetings that are a waste of time? Susan and Scott have run meetings for decades. Join them as they discuss effective meetings and take questions from the live audience.

Top 5 Essential Elements of Effective Meeting

1. State the objective of the meeting so people know what to expect.
2. Include an agenda so attendees can prepare or possibly reject the meeting if it’s not suitable for them to attend
3. Only invite relevant attendees
4. Start and end on time - show respect for people
5. Take notes to document decisions and action items (including action item, owner of the action item, and due date)

Additional Elements for Effective Meetings

• Decide if you need a meeting, or if you can accomplish this via email or chat
• Manage the discussion to keep it on track
• Send a summary of the meeting to attendees with decisions, action items, and next steps
• chat, Slack, Teams, etc.
• For virtual meetings, turn your camera on
• body language is an important part of communication
• Be a hero, and finish the meeting 5 minutes early

Tool Tips:

1. Use visuals to help facilitate the meeting
2. Use a Timer to manage to the agenda for larger groups (get a helper)
3. Use a virtual whiteboard to collaborate

RESOURCES: Podcast for Business Analysis Live https://www.iiba.org/professional-development/knowledge-centre/podcasts/

Business Analysis Live is hosted by:

• Susan Moore, Community Engagement Manager at IIBA
• Scott Bennett, Manager, Business Analysis at IIBA

The International Institute of Business Analysis (IIBA) is a non-profit professional association serving the field of business analysis. As the global thought leader and voice of the business analysis community, IIBA actively supports the recognition of the profession, and works to maintain global standards for the ongoing development of the practice and certifications. Learn more at https://www.iiba.org/

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