18 | Ready to Hire? Everything You Need To Know to Prepare for and Hire a Virtual Assistant with Samantha Siffring

The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur

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Hey Coach!

How do you know if you are ready to hire?
What should you have ready before you begin the hiring process?
What should you be aware of when hiring?

That's what we're talking about today with Samantha Siffring. Samantha is a business coach and founder of an operations/marketing agency that supports small business owners. She has degrees in psychology, marketing, and counseling, and is a certified coach. She lives in Denver, Colorado, with her husband, three kids, and three pets, and loves travel, reading, and making things beautiful.

In this episode, I talk with Samantha about the process of hiring help in your coaching business. She emphasizes the importance of recognizing when you've reached capacity and need additional support. She advises coaches to assess their capacity and budget before hiring, ensuring they have enough tasks and finances to allocate to a team member. Samantha also highlights setting up basic systems and procedures before bringing someone on board. She reassures coaches that it's okay to seek help and delegate tasks that are not their strengths.

We both encourage coaches to overcome any shame or embarrassment they may feel about their "messy" businesses.

Samantha emphasizes the importance of

• clear expectations stated ahead of time,
• having regular meetings or communication channels with team members,
• implementing legal agreements, and
• thinking through an offboarding plan even before it's needed.

Here's all the nuggets we touched on during our conversation:

00:00 - Register - "3 Steps to Organizing Your Digital Files" Workshop?
07:16 - How to assess if you're ready to hire with Samantha's "closet analogy"
09:40 - Where to start setting up systems to get ready to hire

11:00 - THIS one thing will keep you stuck
12:50 - Your hiring budget guidelines
14:50 - Samantha's surprise answer to saving 5 hours with your new hire
16:48 - Now that you know you want to hire, what do you do first?
17:46 - A warning for the "Who do you use?" question
19:34 - Samantha's agency's onboarding process
20:40 - How a time audit can help
21:15 - Samantha's personal process creation
23:25 - Communication is KEY + guidelines
26:15 - What to do when you hired the wrong person + wise things to consider
30:35 - Samantha's agency services - the process and what they help businesses with
34:53 - Her balance between coaching with the agency
39:33 - Samantha's two closing thoughts - You don't have to conform + You will WANT to have a legal agreement

Click here for the full transcript, notes, links, and more.

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