Best Debra R Richardson Podcasts (2024)

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Episode 310: Bridging the Gap From Cybersecurity Awareness Training to Customized Training to Prevent Payment Fraud – in 5 Steps 35:10

1h ago35:10

35:10

Want these immediate takeaways? Common security threats unique to the account payable function Resources for free and paid training to prevent fraud Vendor setup and maintenance processes to avoid fraud 5 Steps to customized training to prevent fraud Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authent…

1
Episode 309: Avoid Fraud at Year End - 5 Email Tactics Fraudsters Use 16:50

6d ago16:50

16:50

It’s 4th quarter already and while some of you finished your year-end, more are coming into their December 31st year-end – and the fraudsters know it! Make sure you know what tricks they will use in email as we come to the end of 2024. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniq…

1
Episode 308: A New IRS Form That Can Make It Easier to Request An Extension for Distributing 1099’s and 1042’s to Vendors 10:18

13d ago10:18

10:18

Don’t you just love it when the IRS comes out with new forms? Well, this form you probably will love! Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendo…

1
Episode 307: Collecting and Validating Vendor Banking Details to Avoid Fraud - 20 Tips in 20 Minutes 33:50

20d ago33:50

33:50

How about tips to avoid fraud when collecting banking details and more tips for how to validate banking to….you guessed it – avoid fraud. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad…

1
Episode 306: Cleaning Your Vendor Master File & Keeping it Clean - 20 Tips in 20 Minutes 32:02

27d ago32:02

32:02

It’s that time of year – time to start getting ready for tax filing season, or just to keep your vendor data accurate at all times. Get 20 tips to do both… Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regul…

1
Episode 305: Avoid Paper Check Fraud When Paying Your Vendors – In 5 Steps 34:58

1M ago34:58

34:58

Organizations like yours are still paying vendors by check and fraudsters know that, which means that fraudsters are still perpetrating check fraud. For a 5-step process to avoid paper check fraud….. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best pra…

1
Episode 304: IRS Form W-9 Series: Getting Pushback For Requiring the New Form? 14:19

1M ago14:19

14:19

It happens every time the IRS publishes a revised version of the Form W-9, vendors and maybe even your internal team members, push back because they don’t want to complete the new form when they can’t see why you can’t just accept the old one especially when their information has not changed…. Keep Listening. Check out my website www.debrarrichards…

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Episode 303: IRS Form W-9 Series: IRS TIN Matching Tips Based on Vendor Tax Classifications 13:16

2M ago13:16

13:16

Is it frustrating when your vendor insists they gave you the right legal name and tax id combination on their IRS Form W-9, but the combination does not match IRS TIN records? To get tips on how to enter the legal name for a match…. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques…

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Episode 302: IRS Form W-9 Series: Common Mistakes For Vendors That Are Individuals/Sole Proprietors 16:32

2M ago16:32

16:32

It’s getting to that time of year where hopefully you are cleaning your vendor master file and now, you’re wondering about your vendor data. Why do you have some that have missing tax id’s, why some didn’t pass your latest validation about IRS TIN records, and how you can ensure that you collect valid taxpayer identification number in the future. T…

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Episode 301: Vendor Banking Change? Collect an IRS W-9 Too! 14:56

2M ago14:56

14:56

When vendors change their banking, in addition to fraud, you also have to wonder what the reason for the change is. The reason, many times, may be discovered only if you require the W-9 be submitted for changes to vendor banking. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, i…

1
Episode 300: Authentication Works Against Deepfakes! Get Free Training and a Template to Avoid Payment Fraud 20:22

2M ago20:22

20:22

Authentication, identification or just knowing who you are communicating with can prevent payment fraud from deepfakes and other scenarios. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or b…

1
Episode 299: Best Practices When Your Vendor Has Factored Their Payments to a 3rd Party 10:29

3M ago10:29

10:29

So your vendor notifies you that they have entered into a factoring relationship with a 3rd party and now you have to remit your vendor’s payments to them. Now what? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payme…

1
Episode 298: Validate Your Vendor’s US Bank Account Details to Avoid Fraud and Returned Payments - In 5 Steps 32:21

3M ago32:21

32:21

Do you need strong methods for verifying vendor banking details to avoid fraud and returned payments? Spot warning signs, set up validation procedures and learn how automation is the key to reducing risks and issues in manual vendor banking validations. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing auth…

1
Episode 297: 7 Quick Facts About Instant Payments Through the FedNow® Service 19:01

3M ago19:01

19:01

Instant Payments are here and the FedNow® Service is now available with this new payment rail. Hear 5 quick facts I learned when I recently attended a meeting where this service was the presentation topic. I was surprised. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal…

1
Episode 296: 2 Company Branded Vendor Forms You Need Part 2: The Vendor Banking Form 26:04

3M ago26:04

26:04

There are two vendor forms that are critical to avoid fraud, fines and bad vendor data. Each will have its own episode explaining why it is critical and what data to collect on the form and why. The second form is the Vendor Banking Form. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication tech…

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Episode 295: 2 Company Branded Vendor Forms You Need Part 1: The Vendor Setup Form – With a Twist 27:32

4M ago27:32

27:32

There are two vendor forms that are critical to avoid fraud, fines and bad vendor data. Each will have its own episode explaining why it is critical and what data to collect on the form and why. The first form is the Vendor Setup Form – with a twist. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authent…

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Episode 294: Now That GenAI Solved Poor Grammar - 4 Other Signs Your Bank Change Email Is Fraudulent 20:37

4M ago20:37

20:37

Remember the days where it was easier to spot an email from a fraudster because it had poor grammar? Well, fraudsters have access to generative artificial intelligence (just like we do) and now that fraudulent email may be grammatically correct as a college application essay. But there are still red flags you can look for….and controls you can put …

1
Episode 293: In 5 Steps: A Security Audit to Protect Vendor Data and Avoid Fraud 33:10

4M ago33:10

33:10

When was the last time you reviewed your security roles and what access is included? Reduce the potential for fraud by restricting who has access to your vendor data. Why? Because the less non-vendor team members that have access to sensitive data, the less potential for them to be social engineered into giving it away - resulting in fraud. Discove…

1
Episode 292: If You Are Afraid Artificial Intelligence (AI) Will Take Your Job – Make It Your Job By Tackling These 12:02

4M ago12:02

12:02

If you are worried that artificial intelligence will take your job that’s a sign that you need to take control and flip that around. Use Artificial Intelligence tools to keep your job! Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to preve…

1
Episode 291: 4 Vendor Setup & Maintenance Tasks That Can Make the Unclaimed Property Process Easier 24:35

4M ago24:35

24:35

Unclaimed property for Accounts Payable can be a tedious, manual process from identifying what is unclaimed property to sending letters to vendors to avoid the complicated process of transferring that property to the applicable states. In between those steps, there are four vendor setup and maintenance tasks that might make the process easier. Keep…

1
Episode 290: One Step You Are Probably Not Doing with the Confirmation Phone Call – But Here are Reasons it Why It Might Not Work For You 16:32

5M ago16:32

16:32

I recently spoke at an in-person conference and while there I attended a session where an accounts payable practitioner revealed what they are doing when making the confirmation call that surprised other attendees – me included. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, in…

1
Episode 289: ChatGPT-4o Is Here and Triggers These Reminders to Avoid Exposing Vendor Data That Can Lead to Fraud 23:40

5M ago23:40

23:40

I now have access to the newest ChatGPT / GPT-4o, the “Omnimodel”. The capabilities of this new model triggers reminders to the vendor team to not expose vendor data that can lead to fraud while using this technology. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal cont…

1
Episode 288: New Nacha Rule Could Help To Avoid Payment Fraud. Here is What to Look For 18:38

5M ago18:38

18:38

You may be getting some help from banks finally on avoiding fraudulent payments. Hear what new Nacha rule is behind it, when it will go into effect, and what to look for, so….. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraud…

1
Episode 287: Replay! Bank Failures, Mergers and Acquisitions – What the Vendor Team Must Do 27:03

5M ago27:03

27:03

Remember when Signature Bank and Silicon Valley Bank failed in March of 2023? Those were the first bank failures since October of 2020 and news was everywhere. Well, there have been 4 more bank failures since then with the latest one in April of 2024. What should the vendor team do? Keep Listening. Check out my website www.debrarrichardson.com if y…

1
Episode 286: I Experimented With Voice Cloning, Here is What it Sounded Like 14:09

6M ago14:09

14:09

I experimented with generative artificial intelligence or generative AI – voice cloning for an upcoming webinar on avoiding payment fraud from deepfakes. Wasn’t expecting this…. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent frau…

1
Episode 285: 4 Ways to Secure Your Vendor Remittance Address From Unauthorized Changes 13:43

6M ago13:43

13:43

You may worry about vendor banking information and preventing fraudulent electronic payments – however, both internal and external fraudsters are after your checks. If you want to make sure you are protecting remittance addresses for your checks…. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentica…

1
Episode 284: Free and Paid Resources to Validate Vendor Banking Details - Updated for 2024 27:43

6M ago27:43

27:43

Validating Vendor Banking information is critical to 1) make sure payments are successful; and 2) to validate you are paying your actual vendor and not a cybercriminal. There have been some changes in resources for 2024, so if you want to hear the updated resources…… Keep Listening. Check out my website www.debrarrichardson.com if you need help imp…

1
Episode 283: 8 Most Common Behavioral Warning Signs of Internal Fraud According to the ACFE 16:02

6M ago16:02

16:02

Most internal fraudsters display at least one of eight (8) red flags that fraud is occurring. Do you know what to look for? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. …

1
Episode 282: What if the IRS TIN Match is Unsuccessful? 3 Options 26:19

7M ago26:19

26:19

Now that the new IRS Form W-9 is published, let’s look at a frequently asked question I get – what should you do if the vendor’s legal name and tax id combination is not valid with the IRS? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to …

1
Episode 281: According to the FBI – BEC Scams Still Worked in 2023 and This Stat Continues to Increase 12:20

7M ago12:20

12:20

In 2023, Business Email Compromise, or BEC, is still a money maker for fraudsters according to the latest report by the FBI. Here is a quick look at the stats compared to 2022 and before the pandemic. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best pr…

1
Episode 280: 6 Next Steps Now That the IRS Has Published Form W-9 Rev March 2024 26:11

7M ago26:11

26:11

Finally – the IRS has published the updated version of the Form W-9. Now what? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Cent…

1
Episode 279: What Fraudsters Are Doing That Pass Bank Account Ownership Validation 24:38

7M ago24:38

24:38

Do you have in your vendor bank account add or update process, that if the bank account ownership validation is successful – you stop right there? That’s no longer appropriate. Why?.... Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prev…

1
Episode 278: Discover Deepfakes on Video Conferencing with Authentication 18:35

8M ago18:35

18:35

Remember that $25.6M successful payment to fraudsters? Of course you do, seems like every media outlet and all the companies you subscribe to (like mine) reported on it too. So how can you combat? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practi…

1
Episode 277: 20 Tips For Avoiding Six Fraud Trends From 2023 in 2024 38:20

8M ago38:20

38:20

Get 20 tips to avoid the latest fraud trends of 2023 in 2024. Discover the latest 6 fraud trends of last year and how you can stay updated, avoid and detect fraud in the vendor setup and maintenance process. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and …

1
Episode 276: Is Your Vendor Team Compliant with Watch List Requirements? 3 Reasons Why The Answer is Probably No 19:50

8M ago19:50

19:50

Watchlists, sanction lists, exclusion lists, etc – here are three reasons why you may not be compliant with regulatory requirements. Plus, how you can get recommendations at no extra charge or how you can “diy” and build your own watchlist compliance matrix. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing…

1
Episode 275: Here is What a Fraudster Gets for $500 to Defraud You and Your Company 18:02

8M ago18:02

18:02

How hard is it for you to get approved $500 of training or software to help you do your job better? See what fraudsters get for $500 to defraud you and your company. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payme…

1
Episode 274: Here is What To Do When Your Vendor’s Policy is Not to Confirm Banking Via Phone 14:42

8M ago14:42

14:42

To mitigate fraud, many companies are taking steps to avoid potential fraud risks – including verifying banking details via phone. If that happens when you try to confirm your vendor’s bank change, what can you do? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal control…

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Episode 273: 3 Vendor Data Risks You Can Uncover With a Security Role / Access Audit 22:19

9M ago22:19

22:19

It was two years into an AP Sr Manager position when I realized that another group had access to one of my vendor record screens in the vendor master file. Just one. What? Why? Then we fixed it. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practice…

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Episode 272: 20 Tips For Handling US Federal and State Reportable Vendors 37:20

9M ago37:20

37:20

Now that it’s 1099 season many of you are reminded of how you just didn’t get around to making sure the information you collect from your vendors is sufficient and valid for tax reporting, nor how you make sure it stays that way. If you want 20 tips on how to handle your Federal and State Reportable Vendors year-round….. Keep Listening. Check out m…

1
Episode 271: Plug Up The Gaps In Your Vendor Process 28:49

9M ago28:49

28:49

If your vendor had to notify you of a fraudulent payment, you don’t have enough controls. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check the Vendor Process Training …

1
Episode 270: 4 Free Official Sources to Find a Vendor Address Just in Time for 1099 Distribution 18:27

9M ago18:27

18:27

It shouldn’t happen but it always does – vendors don’t have a valid address on file. You don’t want check payments or 1099s to come back, so here are some free reliable sources to find an address that is tied to your vendor. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, intern…

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Episode 269: #Scamolidays Wrap-Up: 15+ Content Pieces To Help the Vendor Team Avoid Fraud This Holiday Season and into 2024 25:42

10M ago25:42

25:42

#Scamolidays are still going on, but we’re in the final week of the 4 week focus on specific scams and all content is up and published. Want to know what content is ready for you to stay safe through New Years and into 2024? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, intern…

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Episode 268: The 4 Most Common Money Transfer Codes for Vendor Setup 30:23

10M ago30:23

30:23

When you and your team are setting up vendors for ACH or Wire payments – do you know what those bank branch numbers are? Do you know how to validate? And if you know you should validate - do you have links to those resources? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, inter…

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Episode 267: The Most Effective "Ishing" Scams In Your Inbox 24:10

10M ago24:10

24:10

From a human behavior perspective, fraudsters depend on our “mental shortcuts” to get us to take action on those phishing emails. Here are three examples and how the other “ishings” come into play – we’re talking about email right? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques,…

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Episode 266: Positive Pay + This Step to Mitigate Check Fraud 14:44

11M ago14:44

14:44

There is a school that converted all of their ACH payment vendors to check payments after an ACH fraud occurred. Most likely because they felt that positive pay would protect them against fraud. Maybe, but adding an additional step can go further to protect against check payment fraud. Keep Listening. Check out my website www.debrarrichardson.com i…

1
Episode 265: 2 Tips to Avoid the “Turkeys” in Shipping Scams 12:01

11M ago12:01

12:01

Black Friday and Cyber Monday shopping bring good deals for your co-worker Secret Santa gifts and many of those deals have to be shipped. Cue fraudsters. Discover 2 tips to avoid shipping fraud straight from the delivery giant themselves – the US Postal Service! Keep Listening. Check out my website www.debrarrichardson.com if you need help implemen…

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Episode 264: Internal Fraudster > Check Fraud Acts Like A Ponzi Scheme 17:38

11M ago17:38

17:38

A particular type of check fraud and Ponzi schemes have something in common. We’re talking internal fraud with one example of how employees can perpetrate check fraud and why it can get out of hand….just like a Ponzi scheme. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, intern…

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Episode 263: When You May Need More Than One TCC for IRS E-Filing 17:59

11M ago17:59

17:59

The IRS made a change that will require more of you to file electronically, and guess what you need to file electronically? Yep, a Transmitter Control Code (TCC). But you may need more than one, and if you already have one, it may be deactivated. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authenticat…

1
Episode 262: 3 Free Ways to Obtain Your Vendors Missing Tax ID In Time For 1099s 24:45

11M ago24:45

24:45

It’s that time of the year – preparing for 1099 season. That means being proactive to avoid IRS fines that result from filing 1099s with missing tax ids. So here are 3 ways you can find those missing EINs for your reportable vendors before the deadline. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing auth…

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Episode 261: Tips from the IRS to Avoid Tax Scams This Tax Season 21:46

12M ago21:46

21:46

Getting ready for tax season now also means being alert for fraudsters posing as the IRS by voice, in letters and notices and in text messages. If you want to hear what the IRS wants you to know about avoiding scams, by knowing what they won’t do and what you should do to verify or report a tax scam. Keep Listening. Check out my website www.debrarr…

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Debra R Richardson Podcasts

Podcasts Worth a Listen

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