Best Debra R Richardson Podcasts (2024)

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Episode 285: 4 Ways to Secure Your Vendor Remittance Address From Unauthorized Changes 13:43

5d ago13:43

13:43

You may worry about vendor banking information and preventing fraudulent electronic payments – however, both internal and external fraudsters are after your checks. If you want to make sure you are protecting remittance addresses for your checks…. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentica…

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Episode 284: Free and Paid Resources to Validate Vendor Banking Details - Updated for 2024 27:43

8d ago27:43

27:43

Validating Vendor Banking information is critical to 1) make sure payments are successful; and 2) to validate you are paying your actual vendor and not a cybercriminal. There have been some changes in resources for 2024, so if you want to hear the updated resources…… Keep Listening. Check out my website www.debrarrichardson.com if you need help imp…

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Episode 283: 8 Most Common Behavioral Warning Signs of Internal Fraud According to the ACFE 16:02

14d ago16:02

16:02

Most internal fraudsters display at least one of eight (8) red flags that fraud is occurring. Do you know what to look for? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. …

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Episode 282: What if the IRS TIN Match is Unsuccessful? 3 Options 26:19

22d ago26:19

26:19

Now that the new IRS Form W-9 is published, let’s look at a frequently asked question I get – what should you do if the vendor’s legal name and tax id combination is not valid with the IRS? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to …

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Episode 281: According to the FBI – BEC Scams Still Worked in 2023 and This Stat Continues to Increase 12:20

29d ago12:20

12:20

In 2023, Business Email Compromise, or BEC, is still a money maker for fraudsters according to the latest report by the FBI. Here is a quick look at the stats compared to 2022 and before the pandemic. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best pr…

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Episode 280: 6 Next Steps Now That the IRS Has Published Form W-9 Rev March 2024 26:11

1M ago26:11

26:11

Finally – the IRS has published the updated version of the Form W-9. Now what? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Cent…

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Episode 279: What Fraudsters Are Doing That Pass Bank Account Ownership Validation 24:38

1M ago24:38

24:38

Do you have in your vendor bank account add or update process, that if the bank account ownership validation is successful – you stop right there? That’s no longer appropriate. Why?.... Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prev…

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Episode 278: Discover Deepfakes on Video Conferencing with Authentication 18:35

2M ago18:35

18:35

Remember that $25.6M successful payment to fraudsters? Of course you do, seems like every media outlet and all the companies you subscribe to (like mine) reported on it too. So how can you combat? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practi…

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Episode 277: 20 Tips For Avoiding Six Fraud Trends From 2023 in 2024 38:20

2M ago38:20

38:20

Get 20 tips to avoid the latest fraud trends of 2023 in 2024. Discover the latest 6 fraud trends of last year and how you can stay updated, avoid and detect fraud in the vendor setup and maintenance process. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and …

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Episode 276: Is Your Vendor Team Compliant with Watch List Requirements? 3 Reasons Why The Answer is Probably No 19:50

2M ago19:50

19:50

Watchlists, sanction lists, exclusion lists, etc – here are three reasons why you may not be compliant with regulatory requirements. Plus, how you can get recommendations at no extra charge or how you can “diy” and build your own watchlist compliance matrix. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing…

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Episode 275: Here is What a Fraudster Gets for $500 to Defraud You and Your Company 18:02

2M ago18:02

18:02

How hard is it for you to get approved $500 of training or software to help you do your job better? See what fraudsters get for $500 to defraud you and your company. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payme…

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Episode 274: Here is What To Do When Your Vendor’s Policy is Not to Confirm Banking Via Phone 14:42

3M ago14:42

14:42

To mitigate fraud, many companies are taking steps to avoid potential fraud risks – including verifying banking details via phone. If that happens when you try to confirm your vendor’s bank change, what can you do? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal control…

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Episode 273: 3 Vendor Data Risks You Can Uncover With a Security Role / Access Audit 22:19

3M ago22:19

22:19

It was two years into an AP Sr Manager position when I realized that another group had access to one of my vendor record screens in the vendor master file. Just one. What? Why? Then we fixed it. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practice…

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Episode 272: 20 Tips For Handling US Federal and State Reportable Vendors 37:20

3M ago37:20

37:20

Now that it’s 1099 season many of you are reminded of how you just didn’t get around to making sure the information you collect from your vendors is sufficient and valid for tax reporting, nor how you make sure it stays that way. If you want 20 tips on how to handle your Federal and State Reportable Vendors year-round….. Keep Listening. Check out m…

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Episode 271: Plug Up The Gaps In Your Vendor Process 28:49

3M ago28:49

28:49

If your vendor had to notify you of a fraudulent payment, you don’t have enough controls. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check the Vendor Process Training …

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Episode 270: 4 Free Official Sources to Find a Vendor Address Just in Time for 1099 Distribution 18:27

4M ago18:27

18:27

It shouldn’t happen but it always does – vendors don’t have a valid address on file. You don’t want check payments or 1099s to come back, so here are some free reliable sources to find an address that is tied to your vendor. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, intern…

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Episode 269: #Scamolidays Wrap-Up: 15+ Content Pieces To Help the Vendor Team Avoid Fraud This Holiday Season and into 2024 25:42

4M ago25:42

25:42

#Scamolidays are still going on, but we’re in the final week of the 4 week focus on specific scams and all content is up and published. Want to know what content is ready for you to stay safe through New Years and into 2024? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, intern…

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Episode 268: The 4 Most Common Money Transfer Codes for Vendor Setup 30:23

4M ago30:23

30:23

When you and your team are setting up vendors for ACH or Wire payments – do you know what those bank branch numbers are? Do you know how to validate? And if you know you should validate - do you have links to those resources? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, inter…

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Episode 267: The Most Effective "Ishing" Scams In Your Inbox 24:10

5M ago24:10

24:10

From a human behavior perspective, fraudsters depend on our “mental shortcuts” to get us to take action on those phishing emails. Here are three examples and how the other “ishings” come into play – we’re talking about email right? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques,…

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Episode 266: Positive Pay + This Step to Mitigate Check Fraud 14:44

5M ago14:44

14:44

There is a school that converted all of their ACH payment vendors to check payments after an ACH fraud occurred. Most likely because they felt that positive pay would protect them against fraud. Maybe, but adding an additional step can go further to protect against check payment fraud. Keep Listening. Check out my website www.debrarrichardson.com i…

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Episode 265: 2 Tips to Avoid the “Turkeys” in Shipping Scams 12:01

5M ago12:01

12:01

Black Friday and Cyber Monday shopping bring good deals for your co-worker Secret Santa gifts and many of those deals have to be shipped. Cue fraudsters. Discover 2 tips to avoid shipping fraud straight from the delivery giant themselves – the US Postal Service! Keep Listening. Check out my website www.debrarrichardson.com if you need help implemen…

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Episode 264: Internal Fraudster > Check Fraud Acts Like A Ponzi Scheme 17:38

5M ago17:38

17:38

A particular type of check fraud and Ponzi schemes have something in common. We’re talking internal fraud with one example of how employees can perpetrate check fraud and why it can get out of hand….just like a Ponzi scheme. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, intern…

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Episode 263: When You May Need More Than One TCC for IRS E-Filing 17:59

6M ago17:59

17:59

The IRS made a change that will require more of you to file electronically, and guess what you need to file electronically? Yep, a Transmitter Control Code (TCC). But you may need more than one, and if you already have one, it may be deactivated. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authenticat…

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Episode 262: 3 Free Ways to Obtain Your Vendors Missing Tax ID In Time For 1099s 24:45

6M ago24:45

24:45

It’s that time of the year – preparing for 1099 season. That means being proactive to avoid IRS fines that result from filing 1099s with missing tax ids. So here are 3 ways you can find those missing EINs for your reportable vendors before the deadline. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing auth…

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Episode 261: Tips from the IRS to Avoid Tax Scams This Tax Season 21:46

6M ago21:46

21:46

Getting ready for tax season now also means being alert for fraudsters posing as the IRS by voice, in letters and notices and in text messages. If you want to hear what the IRS wants you to know about avoiding scams, by knowing what they won’t do and what you should do to verify or report a tax scam. Keep Listening. Check out my website www.debrarr…

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Episode 260: The Benefits of a Substitute W-9 and Recommendations for Vendor Data to Collect 23:07

6M ago23:07

23:07

Okay so we’re still waiting for the IRS to publish the W-9, after all the draft version was issued on July 26, 2023 and it’s already mid-October. In the interim, or anytime after, let’s talk about a Substitute W-9 Form that you can create (or update) that will benefit the Vendor Team and may even make it easier for the vendor to onboard. Keep Liste…

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Episode 259: 20 Tips For How Vendor Teams Can Avoid Business Email Compromise in 2023 36:55

6M ago36:55

36:55

Each week it seems I post about new victims of payment fraud caused by changing vendor banking information. In this episode I share 20 tips that the Vendor Team can use to avoid business email compromise. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and bes…

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Episode 258: It’s Time to Clean Your Vendor Master File & Here are 3 Tips 22:02

7M ago22:02

22:02

It comes around each year like clockwork – getting your vendor master file ready for annual tax reporting. It’s a great time to focus on all your vendor records to ensure the vendors are real, their data is accurate and you have time to follow-up with the vendors if their validations fail. Also, to find out how to get 17 more tips…. Keep Listening.…

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Episode 257: FAQ: Where Do I Enter the Data on the IRS Form W-9 in My Accounting System? 26:49

7M ago26:49

26:49

This is another podcast episode answering a frequently asked question. This episode I will talk about best practices for entering in the vendor information from the IRS Form W-9. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fra…

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Episode 256: FAQ: When a Vendor Has a New Tax ID Do I Have to Create A New Vendor Record? 15:46

7M ago15:46

15:46

The next few podcast episodes will consist of the frequently asked questions that I get in case you had the same questions. This episode I will talk about what happens when an existing vendor has a new IRS Tax ID, and why the question is not as simple as it sounds. Keep Listening. Check out my website www.debrarrichardson.com if you need help imple…

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Episode 255: 3 Types of Positive Pay to Mitigate Check Payment Fraud 17:04

7M ago17:04

17:04

Check payment fraud continues to increase, and US companies continue to generate checks – neither with any signs of stopping. Here are the three types of positive pay that you can put into place with your bank to avoid check payment fraud. Stay on to learn how to find out what “Post No Checks” means and how it can be used to avoid check payment fra…

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Episode 254: Job Hunting? One Huge Risk If You Use ChatGPT For Resume Building 20:39

8M ago20:39

20:39

We all love our jobs, bosses, companies, etc – but at some point, it may make sense to move on to the next career opportunity. Well, that opportunity will need a resume and while you may be tempted to use ChatGPT – here is one big reason may want to revise that Microsoft Word, Google Doc or more fancy platforms for resumes – yourself. What is it? K…

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Episode 253: Best Practices For Your AP Automation Project With Wayne Schulz of Schulz Says 50:01

8M ago50:01

50:01

Excited that Wayne Schulz is on the episode today dropping some great best practices when you are implementing that next Accounts Payable (AP) automation project. If you want to discover his “best” best practice and save yourself from getting too far into a project and figuring out then it won’t work…. Keep Listening. Check out my website www.debra…

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Episode 252: Draft Version of the IRS Form W-9 October 2023: What’s Different For The Vendor Team & What’s Missing 18:00

8M ago18:00

18:00

On July 26, 2023, the IRS issued a draft version of the Form W-9. Though the form is not final, what’s different? What’s missing? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor …

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Episode 251: 2 Quick Email Handling Tips to Help You Avoid Fraud 14:07

8M ago14:07

14:07

You will want to immediately use and share these two email handling tips to avoid fraud with the whole vendor team. You don’t need IT for either, but one is a result of never-thought-about-it behavior of spam/fraud filters, and the other one you need a quick formula! I probably have you wondering now…. Keep Listening. Check out my website www.debra…

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Episode 250: Can The Vendor Team Combat B2B Synthetic ID Fraud? 21:50

9M ago21:50

21:50

Something new and not good. Fraudsters are expanding Synthetic ID Fraud from consumers to businesses. Discover what Synthetic ID Fraud is, why now, how it affects the Vendor Team and what steps the Vendor Team can take to combat it. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques…

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Episode 249: Are You Performing Too Many Vendor Validations Too Often? 29:05

9M ago29:05

29:05

When it comes to vendor validations are you performing enough? Too many? Too often? How do you know for sure? Do you want vendor validations customized for your company? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent p…

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Episode 248: Replay! Vendor Banking Update? Why Calling the Vendor is Not Enough for Fraud Prevention 15:13

9M ago15:13

15:13

My power is out! Enjoy the replay of this always timely subject. It’s common practice for Accounts Payable (AP) Vendor Maintenance to call the vendor when there is a change requested to the vendor’s bank account. There is no shortage of fraud being reported, for AP teams not to know that additional validation protects companies from making fraudule…

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Episode 247: Start These Two IRS Activities Now to Prepare for the 2023 Tax Year 23:17

9M ago23:17

23:17

We can always count on the IRS for updates that make us update! There are two that affect 1099s for the 2023 Tax Year and you can get a head start on preparing for them. What are they and what can you start doing now?..... Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal…

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Episode 246: The Burden of Spotting That Fraudulent Email 26:34

10M ago26:34

26:34

To prevent payment fraud, Is your organization relying on you and your team members to spot that fraudulent email? If so, that pressure could be taking a toll on you. I’ll discuss my observations of the reaction of the company and the reaction of team members when a fraudulent payment is made. Keep Listening. Check out my website www.debrarrichards…

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Episode 245: Create Your Own Benchmarking for Vendor Data 29:27

10M ago29:27

29:27

Need benchmarking for your vendor activity and can’t find any? In this episode I discuss how you can create your own. I’ll also provide two episodes where you can get 25 KPIs that you can use with an explanation of how to use each. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques,…

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Episode 244: FedNow(SM) Instant Payments Launches July 2023 – What Does it Mean for the Vendor Team? 28:40

10M ago28:40

28:40

Next month, July 2023, the Federal Reserve will launch FedNowSM Instant Payments. This means that there is the potential that your company can pay your vendors via an instant payment! What does this mean for the vendor team? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, intern…

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Episode 243: 20 Tips To Protect Your Company Against Check Payment Fraud 34:06

10M ago34:06

34:06

Check fraud has been on the increase since 2021. This episode contains 20 tips to avoid check fraud in the vendor process – how many can you implement? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulator…

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242: Do You Need to Collect A W-9 When Paying US Vendors by Credit Card? 17:34

10M ago17:34

17:34

One benefit of paying US vendors by credit card is that card issuer will issue required 1099’s to report the payment. A question I get often enough, when a vendor is paid by credit card, do you really need to collect the IRS W-9. The answer? Maybe….. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authent…

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Episode 241: 2 Types of Non-IRS Compliance Fines in the Vendor Process And How To Avoid 21:29

11M ago21:29

21:29

Afraid of the IRS penalties and interest for no filing, late filing or corrections for reportable vendors? That’s nothing compared to the fines for two other organizations that can also hit your company with compliance fines. What are they? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication te…

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Episode 240: 7 Reasons Why Paper Checks Are Still Used for B2B Payments in the US 23:15

11M ago23:15

23:15

Our Non-US counterparts still look at US businesses and wonder why we still write paper checks. It’s no secret that checks cost more to produce than say, ACH payments. So why are US companies still writing paper checks? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal co…

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Episode 239: 3 Things I Learned From Practitioners About Avoiding Fraudulent Payments 13:12

11M ago13:12

13:12

I love going to and speaking at Accounts Payable in-person conferences, I educate many – but I also learn a lot. Today I have 3 tips I learned from practitioners to avoid making a fraudulent payment. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best pra…

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Episode 238: I Asked ChatGPT for Types of Business Email Compromise – One Was A Surprise! 17:18

11M ago17:18

17:18

When prompted, ChatGPT gave me 5 types of business email compromise! Four of the types, no problem – but one was one I hadn’t thought about but is definitely fraudulent! If you want to hear the five types and how to combat each…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, i…

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Episode 237: 3 Tips to Manage Your Inbox When Collecting Vendor Supporting Documents by Email 20:51

12M ago20:51

20:51

Are you still collecting vendor supporting documents by email? Don't worry you are not alone, but this process does carry its share of organizing issues and fraud risks, so here are 3 tips that can help mitigate that fraud risk and organize your inbox and responses. Stay until the end to hear where you can get 17 more tips for free! Keep listening.…

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Episode 236: No Cost Fraud Prevention - 4 Reports To Pull From Your Accounting System/ERP 25:56

12M ago25:56

25:56

Listen for 4 types of reports from your Accounting System or ERP that can help in the war against internal and external fraud. Yes I said war…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines …

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Debra R Richardson Podcasts

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